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How do I publish and send press releases?

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1. Create a press release

All press release creation, publishing, and distribution take place within the Media Centre module.

1.1 Open the Media Centre

When you enter the Media Centre, the press release list page appears by default. To create a new press release:

  1. Click the 'Create post' button.

  2. Enter a title (this can be edited later).

  3. Select the category.

  4. Click 'Create'.

2. Add content

2.1 Press release tab

  • Edit the title of your press release.

  • Add a preamble and body text. On paste, you can chose to keep or remove formatting in the pasted content.

  • Use the text editor to format your content, add links, and insert images To remove formatting from copied text, highlight it and click the 'Remove formatting' icon.

2.2 Press contacts

  • Select the contacts you want to display in the press release. Here's how you create contact cards.

2.3 Settings

  • Choose whether to display the press release in the Media Center carousel (the most recent release appears first in the carousel).

Click 'Save and continue' before leaving this tab to avoid losing changes.

3. Add media

3.1 Related media tab

  • Add videos, images, and other files.

  • Click the blue button in the top right corner and select the file type.

  • For images and files, you can add descriptions, copyright information, and other details visible on the frontend.

3.2 Set a poster image

  • Choose which image should be displayed as the poster for the press release by opening edit and toggling the 'Poster' setting to 'On'.

  • Crop the poster image.

  • If the image should not be downloadable, toggle 'Download' to 'Off'.

Click 'Save and continue' to proceed.

4. Manage access

4.1 Access control tab

Decide who can view your press release:

  • Public – Visible to anyone without login.

  • Visible to all logged-in contacts – Accessible to all users with access to the press room.

  • Groups – Restrict access to specific user groups.

4.2 Groups

  • If you select 'Groups', all available groups will be displayed.

  • Select the groups that should have access (groups are created under 'Contacts' in the side menu).

4.3 Add individual users

  • Click 'Add contact' and enter the email address of an individual user.

  • If the user is not registered, they will receive an email invitation to create an account.

Click 'Save and continue'.

5. Distribute your press release

5.1 Distribution tab

Decide how to distribute the press release.

5.2 Send a test notification

  • Send a test version to the admin user who created the press release.

  • You can send multiple test notifications.

5.3 Edit before sending

  • Update text in the press release tab.

  • Crop or replace images in the related media tab.

  • Save all changes.

5.4 Send notifications

Choose from the following options:

  • Don't send notifications – No emails will be sent.

  • Send notifications to all contacts – All users with access will receive a notification.

  • Chosen groups – Notifications will go to selected groups and individual users added in step 4.

5.5 Resend notifications

  • Resend notifications to new users or after making updates.

  • Choose between:

    • Send only to newly added contacts.

    • Resend to all selected contacts.

Click 'Send' to distribute the notification. The press release must be published for users to access it via the notification email.

6. Publish your press release

6.1 Publish tab

Choose when to publish (or unpublish) your press release.

6.2 Publish immediately

  • Select 'Now' and click 'Publish'. Emails will be sent on publish.

6.3 Schedule a publish date and time

  • Click 'Choose a date', select a date from the calendar, and set a time.

  • Keep in mind that times are not local, so adjust accordingly.

  • Emails will be sent at the scheduled time.

6.4 Set an unpublish date and time

  • Choose when the press release should be unpublished and click 'Unpublish'.

6.5 Update publish/unpublish settings

  • Changes can be made at any time by updating the date/time and clicking 'Update'.

Click 'Publish' to finalise the process.

7. Check notification status

  • In the Media Centre left-side menu, go to 'Notifications'.

  • Here, you can check the status of sent notifications and the number of recipients.

  • If multiple notifications are being sent simultaneously, a delay may occur.

  • Once notifications are sent, the status will show 'Sent'.

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